Guidelines on Writing Priority Proposals

Priority proposals can be submitted online for 2016 NAD Conference consideration. Authors must be a member of the NAD in good standing, and can submit multiple proposals, however each proposal must be submitted separately.

Proposals must be submitted by May 15, 2016. Incomplete or late proposals will not be accepted.

A. Any individual member/delegate (an individual must make the motion, and can be done on behalf of a State Association or Organizational Affiliate, but cannot be done solely from a State Association or Organizational Affiliate) may submit a proposed priority, by doing the following:
1. Review official conference priorities first, to make sure what you want to submit has not already been submitted.
2. Use the official form (you may make copies of the form in this manual, or use the online form
3. You may submit a proposed priority via video.  You may use any video format to upload to the online proposed priority form.
4. Print your proposed priority clearly, making sure that the wording/language and intent is specific and to the point. Include:who, what, when, why, and how. Make sure to include financialimpact/cost wording.
5. Have someone second your proposed priority so it can be actedupon.
7. Below is a description of priority codes explained:


Numerical order within Forum or COR Code:

  • DEV: Development
  • GOV: Governance
  • MEM: Membership
  • FIN: Finance
  • PUB: Public Policy
B. The Author

As a proposal author, you should:

1. Have all facts and figures on hand and be prepared to support yourproposal.
2. Be prepared to answer questions, and give reasons why you think theproposal is needed and should receive priority consideration.
3. Monitor your proposal as it moves through the conference process (ifyou will not be at the conference, find someone who is going, whois willing to track your motion and give it support).

Motion Writing Guidelines
These guidelines provide the basics on how to write a successful motion forproposed 2016-2018 priorities, which will be presented to and voted upon byofficial delegates at the 53rd Biennial NAD Conference.

Also, you are responsible for making sure your Priority Proposal Form is worded so that proposal is clear, concise, and complete before you send inyour submission.

Proposal Format
Each motion for a proposed priority has four parts:

• Title
• Priority
• Rationale
• Fiscal impact


• Describe in a few words the focus of your proposed priority.
• Make sure the title matches the intent (purpose) of the proposedpriority being proposed.


• Write the text of the proposed priority as a statement (clear, straightforward, and specific focus).
• Make sure the proposal can easily be understood and replied to with a vote of, Yes, I am in favor of this proposed priority, or, No, I am opposed to this proposed priority.
• Do research in advance on your proposal. Was this addressed by the NAD in the past, or is this something the NAD is already doing? Is your proposal nationally significant? Is it forward-looking?

(Check online documents, as well as those listed under 2014 NAD Conference business)

• Very important: Keep the focus of your proposed priority simple andto the point; do not combine multiple ideas or concepts in a single motion.


• Clearly explain the rationale, that is, briefly state the reason why you believe your proposal is worth considering as a top priority for the NAD.
• For instance, why is your proposal of national significance? How will it impact the entire nation?

Fiscal Impact

• Clearly explain the fiscal impact for the proposed priority (how much would it cost the NAD, where the funds would come from, and how your proposal would be carried out).
• For instance, do you think membership fees should be increased topay for your proposed motion?*
• Summary

Keep in mind the three Cs for successful priority proposal writing: Make sure your proposal is clear, concise, and complete.

Sample Priority Proposal

Red T-Shirts for Delegates

Proposed Priority:
Require all NAD delegates to wear red t-shirts to the Council ofRepresentatives (both days) at the 2016 NAD Conference.

This will make NAD delegates easy to identify during Council ofRepresentatives meetings and make voting easier to tally.

Fiscal Impact:
The NAD would purchase a stock of red t-shirts (at an estimated cost of $10 each, with two (2) t-shirts per person in various sizes. The t-shirts would be sold to delegates at the start of the 2016 NAD Conference. Delegates would pay $20 to the NAD for these t-shirts. Estimated total cost for 125 delegates: $2,500. Cost to NAD: $0 (except staff time for ordering, shipment, and distribution).

Conference Motions and Proposed Priorities
I. Conference Motions and Proposed Priorities
A. Proposed Priorities will not be accepted on the floor at the Council of Representatives.
B. Most of the business conducted during Council of Representativesmeetings is conducted through a proposed priority process that involves receipt of the top ranked proposed priorities from the GeneralForum.
C. The only other motions that may be proposed by COR delegates shall deal with Bylaws, Finances, or Resolutions.
D. All motions and proposed priorities that are carried by COR delegates are official. All other motions or priorities that are not passed shall die.
II. Submitting a COR Motion
A. Again, the only new motions that may be put forth by COR delegates shall deal with Bylaws, Finances, or Resolutions.
B. Note: New motions that deal with Bylaws amendments shall apply only for 2016 conference bylaws consideration because the official deadline for 2016 Bylaws amendments has passed.
III. The Steering Committee
a The President shall appoint the Chair of the Biennial national conference Steering Committee.
b The Steering Committee shall receive numbered motions /proposed priorities from the Chair, making necessary editsto wording of the motions / proposed priorities for clarity,and prepare Microsoft Word or PowerPoint files forpresentation to delegates for COR action; and
c Keep the President continually informed on motion statusand/or recommendation for the entire duration of the COR meeting.

2016 Proposed Priorities
The following proposed priorities for 2016-2018 consideration were submitted by individual members and affiliate organizations of the NAD.These are organized by assignment to the five categories that correspond with existing standing committees to aid with deliberations during the General Forum and then the Council of Representatives.

The NAD members and delegates will vote on the top 20 proposed priorities during the General Forum. The resultant 20 proposed priorities will be sent to the Council of Representatives (COR). Delegates to the Council of Representatives will then select the top 5 proposals, which will then become the official priorities of the NAD for the next two years.

The NAD Steering Committee reserves the right to edit, revise or modify conference proposals received if they do not meet the priority proposal guidelines.


Note: Financial impact statements and/or analyses are provided by proposalmakers and not the NAD. A decision has been made NOT to combine similar motions, but the Board/HQ comments section of each proposal makes note ofsimilar proposals.

Proposed Priorities will be updated and available online 30 days prior to the conference.

Proposed resolutions will be updated and available online 30 days prior to the conference.