Policies

»  NAD Membership
Your NAD membership must be current to attend all events at the 53rd Biennial NAD Conference.  Join or renew today to avoid long lines!

»  Conference Registration
Individual purchases, include:

• Workshops (July 6-8), FREE
• Exhibit Hall (July 7-9), FREE
• CEU credits (during NAD Conference), $100
• AzAD’s July 4th Bash, (Monday, July 4), $30*
• OGG Breakfast (Wednesday, July 6), $30*
• [email protected]: Opening Ceremony (Tuesday, July 5), $40
• LGBT Luncheon (Wednesday, July 6), $45*
• CoBo Preliminaries (Wednesday, July 6), $10
• Community Forum (Wednesday, July 6), FREE
• Youth Luncheon (Thursday, July 7), $45*
• [email protected]: CoBo Finals (Thursday, July 7),  $60
• Senior Luncheon (Friday, July 8), $45*
• [email protected]: YAP (Friday, July 8), $60
• [email protected]: pulseThat! (Saturday, July 9), $60

Note: AzAD’s July 4th Bash, OGG Breakfast, and all luncheons must be purchased by May 31, 2016. 

NAD offers Packages, which includes luncheons until May 31, 2016:

You must fill out one form per person:

• ADULT RATE — Current NAD member, ages 31 and above.
• YOUTH RATE – Current NAD member, ages 18-30 (ID showing proof of age required at the time of pick-up at the Conference)
• CHILDREN & TEENS (ages 3-17) – NAD Membership welcomed but not required.
• INFANTS (Age 0-2) – Free admission, no registration required.

Registration is required for all events, including the Exhibit Hall and Community Forum (which does not require payment).  Pre-Conference Registration CLOSES for all events on May 31, 2016. On-Site Registration for most events begin on Tuesday, July 5, 2016.

»  Registration Cancellation Policy
The registration refund schedule below is applicable in the event of cancellations, except for medical emergencies or death in family (written documentation is required):

Postmark Deadline — Refund Amount

»  Accommodation Requests
Accommodation requests are due May 31, 2016. All presentations at the NAD Conference will be in American Sign Language (ASL). Seating at sessions is on a first-come, first-served basis with the exception of attendees that request special accommodations.  Note: all NAD workshops, sessions, events, etc will be voice interpreted and CART/Captioned unless the presenter is not using ASL then we will have an ASL interpreter available next to the presenter.

»  Registration/Events

• You must be registered to attend any NAD Conference events, except the Exhibit Hall — the exhibits are open to the public.
• You must wear your badge for admittance to all Conference events (except exhibits) and have a sticker for the following events:
  • OGG Breakfast (Optional)
  • July 4th Bash (Optional)
  • [email protected]: Opening Ceremony (Optional)
  • College Bowl Prelims (Optional)
  • GLBT Luncheon (Optional)
  • Community Forum
  • Youth Luncheon (Optional)
  • [email protected]: College Bowl Finals (Optional)
  • Senior Citizens Luncheon (Optional)
  • [email protected]: YAP Finals (Optional)
  • [email protected]: pulseThat! (Optional)

• Only Individual [email protected] events, CoBo Prelims, and CEU Registration will be sold during the conference week. Note: no packages, combo, or breakfast/luncheons will be sold.
• Lost Badge/Ticket — Registrants who lose their badge or ticket must pay the full replacement cost at their registration price(s). Each 2016 Conference Events Admission is a sticker on back of conference badge. We will not accept sticker without the badge as admission.
• Packages or individual items are non-transferrable.

»  Attendance
To attend the NAD 53rd Biennial Conference, adults 18 years and older must be a member of the National Association of the Deaf (NAD).The NAD reserves the right to refuse admittance to, or remove any person from NAD Conference at any time in its sole discretion, including but not limited to attendees behaving in a disorderly manner or failing to comply with these terms and conditions.

»  Access and Accommodations
We value access and strive to make our meetings accessible and welcoming to all participants. The Renaissance and Phoenix Convention Center are committed to access; meeting rooms and other areas are set to maximize line of sight and provide access; and all of the presenters have been provided with guidance on making their presentations accessible. We also provide auxiliary aids and services to meet the individual needs of those attending the conference during the conference sessions. If you have a question about an auxiliary aid or service you requested on your registration, please visit the Registration Desk located on the third floor in the Phoenix Convention Center.

»  Conference Conduct
NAD Conference attendees and participants shall conduct themselves in a professional and courteous manner and show respect to others at all times. The safety, security, and enjoyment of all NAD Conference attendees and participants requires the cooperation of everyone to engender productive discussions, to minimize disruptions that may result from expression of diverse views, and maintain visual access and lines of sight at all times.

»  Scent/Fragrance Free Environment
There are many people who experience unpleasant physical effects from scented products, such as perfumes and colognes. There is a growing number of people who suffer reactions to these and many other types of products and chemicals. This condition is known as multiple chemical sensitivities (MCS) and involves people who have developed an acute sensitivity to various chemicals in the environment. People with MCS experience a range of debilitating physical reactions, some even life-threatening, to chemicals used in a variety of products, including fragrances and personal care products, deodorizers and cleaners, pesticides, wall and floor coverings, and building materials. It’s a complex issue with a variety of triggering agents and physical reactions. Different people are affected by different products in different ways. The common factor is that the reaction, whatever the type, is very strong and disabling. The NAD requests that all participants refrain from wearing perfume, cologne and other fragrances, and use unscented personal care products in order to promote a fragrance-free environment.

» Peanut Free Environment
Due to food allergy concerns, the NAD Conference is a peanut-free conference. The NAD requests that all participants avoid bringing in peanuts (in any form) throughout the Conference (this includes all events, workshops, Exhibit Hall, and luncheons).

»  Registration Badge
Attendees 18 years of age or older will be required to present a passport or other government-issued photo identification before being admitted to the NAD Conference and obtaining a NAD Conference badge. You may only pick up badges with proper ID. No one will be allowed to pick up another person’s badge, except parents for their children under the age of 18. You must wear your NAD Conference badge at all times to receive admittance. Unless otherwise agreed by the NAD, the full conference fee will be charged to replace a lost badge. You agree not to share, transfer, give or otherwise provide your badge to anyone.

»  Solicitation
Solicitation or selling of items or services is not allowed at the NAD Conference, except in the Exhibit Hall at a designated booth. Attendees conducting these activities may be removed from the NAD Conference. Authorized exhibitors and conference participants are not to engage in unauthorized business promotions or solicitation at the NAD Conference outside the Exhibit Hall.

»  Media Policy and Agreement
The National Association of the Deaf has developed a policy for all outside media teams (referred to ‘the media’ herein) that will be covering the biennial NAD Conference. Media access to the 53rd Biennial NAD Conference 2016 is granted only to approved media teams. Media organizations seeking credentials to cover the NAD Conference must fill out the Media Policy and Agreement by May 31, 2016.

»  Consent for Photo, Audio, and Video Coverage
By attending the 2016 NAD Conference, you agree and understand that you are giving permission to the National Association of the Deaf (NAD) to obtain and use photography, audio and video recordings at the 2016 NAD Conference, without restriction or limitation for such use. You also agree and understand that you will not be compensated for the use of such photographs, or audio or video recordings.  You further agree and understand that if you do not want to be photographed or recorded in audio or video, you will notify [email protected] prior to July 1, 2016.

»  Conference Policy Violation
The violation of any NAD Conference policies by any person, attendee, participant, exhibitor, sponsor, or guest, may constitute grounds for expulsion from the NAD Conference. Conference registration/exhibit booth payment will not be refunded.